ELDORADO ARTS & CRAFTS ASSOCIATION BY-LAWS
ARTICLE 1. ORGANIZATION
The Eldorado Arts & Crafts Association (hereinafter referred to as EACA) shall function under the laws of the State of New Mexico and pertinent rules and regulations issued by the State.
ARTICLE 2. PURPOSE
The mission of the EACA is to provide information and support to the artists and to promote the arts in the Eldorado community.
ARTICLE 3. MEMBERSHIP
Membership in the EACA is open to anyone interested in the arts
3.1 Member in good standing refers to any member who is current on their annual membership dues.
ARTICLE 4. BOARD EACA
“officers” shall be known as the EACA Board. The EACA Board shall consist of elected Executive Officers and appointed Committee Chairs. EACA Board members shall receive no salary and must be members in good standing.
4.1 Executive Officers The elected members shall be known as Executive Officers and shall be
designated as President, Vice President, Treasurer, Secretary and Communications Coordinator.
Elected Officers shall serve a period of one year.
A. The Executive Officers shall be elected annually, at the last general meeting of the year (Nov or December) and shall serve a period of one year.
B. The President shall appoint a nominating committee for board candidates to be presented at the Nov/Dec general meeting for a vote by the members in good standing.
C. President Shall preside at EACA Board meetings and general meetings, recruit new Committee Chairs as needed to be approved by the EACA Board, and shall oversee all activities of the association.
D. Vice President Shall assist the President and preside at board meetings and general meetings if the President is not in attendance. The Vice President shall be responsible for the meeting logistics and programs for the General Membership Meetings and shall support the Eldorado Studio Tour with meeting logistic related duties as stated in the Eldorado Studio Tour Guidelines.
E. Secretary shall keep minutes of the EACA Board meetings and General Membership Meetings and conduct official correspondence of the EACA.
F. Treasurer shall receive, disburse, and manage monies for the EACA. The Treasurer shall be responsible for preparing the annual EACA Budget and preparing and presenting the annual financial report. The Treasurer shall support the Eldorado Studio Tour with treasury related duties as stated in the Eldorado Studio Tour Guidelines.
a. Annual Budget to be approved by the EACA Board.
G. Communications Coordinator Shall be responsible for all official distribution of communications to the general membership, including but not limited to such items as Informational Emails and deadline reminders. The Communications Coordinator is responsible for maintaining the membership mailing lists. The Communications Coordinator shall support the Eldorado Studio Tour with Communication related duties as stated in the Eldorado Studio Tour Guidelines. The Communications Coordinator also oversees other communication related items such as the EACA Newsletter, EACA Facebook Page and Instagram Account and the EACA YouTube channel.
4.2 Committee Chairs The President shall recruit new Committee Chairs as needed to be approved by the Executive Officers. The Committee Chairs to include, but not limited to, the Eldorado Studio Tour Director, EACA Art Show Chair(s), Shop Talk Chair, Membership Chair, Website Chair and Member(s)-at-Large. Other Temporary or permanent chairs may be created as deemed necessary by the EACA Board.
ARTICLE 5. MEETINGS
5.1 General Membership Meetings. There shall be one business meeting of the EACA in November or December as designated by the EACA Board for the purpose of electing new Executive Officers, presenting an annual financial report and such other business as deemed appropriate by The Board. In addition, General Membership meetings shall be scheduled on a regular basis, determined by the EACA Board. On occasion, The Board may decide to omit a General Membership meeting if it will conflict with another EACA function such as the Studio Tour, or if attendance is expected to be too low around holiday seasons. A quorum for voting purposes is those members in good standing present at any meeting where a vote is taken.
5.2 Board Meetings Board meetings shall be scheduled by the EACA Board as necessary. A quorum for a Board Meeting must include at least two Executive Officers and at least two Committee Chairs.
A. On voting matters, each Executive Officer in attendance gets one vote and each Committee of the Board gets one vote. If there are multiple Committee Chairs for the same Committee in attendance, there will be just one vote that counts for that Committee.
5.3 Social Events or Activities shall be scheduled by The Board, as deemed appropriate.
ARTICLE 6. DUES
Annual dues shall be paid by members prior to their participation in any EACA Events and Activities unless otherwise stated. A vote at a General Membership meeting by members in good standing shall be taken to ratify any change in dues.
6.01 The membership year is January 1 through December 31
6.02 Membership renewal applications and new member applications are accepted throughout the year, however members submitting renewal applications are strongly encouraged do so between January 1 – February 25 of the membership year.
ARTICLE 7. FINANCES
All moneys collected and expended shall be managed by the Treasurer under the
direction of The Board and reported annually. The EACA fiscal year is January 1 to December 31.
7.2 Contract, Checks, Bank Accounts The EACA Board is authorized to select such bank or depositories as it shall deem proper for the funds of the EACA. The Board shall determine who, if anyone, in addition to the Treasurer, President, and Vice President shall be authorized to sign checks, drafts, or other orders of payment or money, notes or other evidence of indebtedness or to enter into contracts.
ARTICLE 8. MISCELLANEOUS
8.1 Personal Liability No Board member or active or inactive member shall be held personally liable of any debts of the EACA.
8.2 Member Benefits for members in good standing
(a) Able to participate in EACA sponsored meetings, events, and activities.
(b) Able to vote for Executive Officers and other EACA matters as needed.
(c) The ability to advertise one’s art via EACA Newsletter, Facebook page, Instagram Account and YouTube Channel.
(d) Receipt of EACA related emails and information.
1) After February 25th of the membership year, only those in good standing will receive information sent via email.
8.3 Eldorado Studio Tour and EACA Art Shows To be eligible to participate in the Eldorado Studio Tour and/or the EACA Art Shows one must comply with the following:
(a) must be a member in good standing.
(b) must live in the geographical areas accessed by the three major entrances (Avenida Amistad, Avenida Vista Grande, and Avenida Eldorado) to the Eldorado Area on the west side of highway 285.
(c) must complete the appropriate application and submit the appropriate fees by the deadlines established.
(d) may only show and sell their own creations.
8.4 Amendments / Revisions Amendments and/or Revisions to the By-Laws shall be voted upon by the EACA Board. It is recommended that any large-scale revisions also be voted upon and ratified by the EACA membership at a General Meeting.
ARTICLE 9. DISSOLUTION
If, for any reason, the association shall cease to exist or function, all remaining funds shall be donated to a non-profit organization.